Art Literacy

Chair:  Vania Heberlein 

This program is a wonderful program the PTA provides to all grades from K-5. This event is provided once every quarter (for school year 2014-2015, it will be increased to 4 or 5 times).

Details:  The Chairperson trains other art lit volunteers to present prepared Art Lit projects in the classrooms with supplies that are provided for each project. Training normally happens in the first week of every quarter (although this year, we might try sending YouTube video training links to volunteers to make it easier). After the training, contact the teacher and choose a date to do the project. Avoid overlapping with other classes to avoid sharing provided supplies.

Bobcat Wear

Chair: Hisako Lam

Boeckman Creek has a variety of its own spirit wear, including t-shirts, sweatshirts, hats and shorts. Orders must be taken and delivered to the classrooms once they arrive at the school.

Details:  At the beginning of the year, contact Hometown in West Linn (they are our community member) and verify if cost has changed from the previous year. Ask them to update the order form. Make a flyer promoting our spirit wear and have students bring them home. The order form link will be on our school website. For 2014-2015, we are recommending that parents order and complete payment online. This should keep things more simple, uses less paper and increases our “green” cred!

Book Exchange

Chair: Eva Ellison

This is a wonderful 2- day event where students bring books that they no longer read and get to exchange them for different books.

Details:  The chairperson works with the school secretaries to choose the best two days for this event. One week prior to the event, students will bring their books and volunteers will collect and count them. Ideally we want to collect 3,000 books so we can provide 4 books to each student (this will vary based on student enrollment). The chairperson is in charge of making flyers and distributing them. Attendance on the first day of the event is highly recommended.

Charleston Wrap

Chair: Kheuyn Meinling-Wess

Gift wrap and holiday products to sell. 50% of the the retail price of each product come directly back to Boeckman Creek PTA.

Details:  Distribute packets, advertise with flyers, work with vendor & distribute when products arrives.

Community Fundraising

Chair: Jessie Lee

This is a program to organize fundraising events with local restaurants and businesses. Doing it monthly throughout the year is our goal, but it all depends on the school schedule and our business partners’ schedule.

Details:  The Chairperson chooses a business and then contacts the manager to see if they are interested in becoming our community partner. They negotiate what percent of sales are to be donated to Boeckman, then choose the date, organize and publicize the event. This creates relationships with local businesses that are mutually beneficial.  The Chairperson is in charge of making the flyers and distributing them.

Fourth Grade Representative


For this position, it’s ideal to have at least two volunteers. This position automatically transitions into the 5th Grade Recognition chairperson the following year.

Details:  At the end of the year, begin coordinating with 4th grade parents in preparation for next year’s 5th Grade Recognition, to show them what it entails as well as solicit volunteers. It is important to contact the current 5th Grade Recognition chairperson(s) to learn best practices for organizing next year’s 5th Grade Recognition. Having some parent volunteers lined up for the day of event is highly recommended! Attendance is required the day of the event.

Fun Run

Chair: Jessie Lee & Angie Widener

This is our biggest fundraiser of the year, typically held on the last Friday in September or the first Friday in October.

Details:  The chairperson will choose the date of the event and coordinate it. Check with the school secretaries to verify that your event date works with the district. Find sponsors in town to cover Fun Run t-shirt costs. At the beginning of the year, visit each class and size every student and teacher. Order the t-shirts. Then schedule the Fun Run assembly with the secretaries (typically a week before the event). Order envelops for pledges.  School secretaries will coordinate the schedule for the day of the event. Chairperson is in charge of making flyers and distributing them. Attendance on the day of the event is highly recommended.

Kids Fit Week

Chairs: Lacey Prueitt & Jamie Stenstrom

This is a huge fund raiser for our school and typically is at the end of February or March.

Details:  For this event, Mr. Flaker is involved, so it is important to communicate with him. The coordinating process for this event is very similar to the Fun Run with making pledge envelopes and collecting the pledges.

Membership Coordinator:

Chair: Brandy Hurley

Chairperson coordinates paid PTA members. When flyers are back and collected, input the info into our PTA Gmail account so they will be on the distribution list to receive all PTA related emails from board members.

Movie Night:

Chair: Jessie Lee

Coordinate with the school, pick movie and sell snacks & beverages at the event. Free, fun event for families!


Chair: Racheal Martinez

Chairperson produces a monthly PTA newsletter.

Details:  The PTA president will contact you with info and details on upcoming newsletters.


Chair: Brooke Smith & Ali Weisgerber

Since 2013-2014, we have started participating in the Oregon Battle of the Books (OBOB). This is a state-wide reading competition.

Details:  Coordinate teams and battle plans with the school librarian. Find out details about district battles.

Picture Day:

Chair: Kelli Miller

We have two picture days during the year: one in September and one in April. The September photos will used in the yearbook.

Details:  Contact school secretaries to find out the dates of the picture days. Distribute flyers (a flyer for each student will be sent to the school from the photo company). It is important to find two other volunteers for the day of the event. Volunteers can be your friends, or you can set up Sign-Up Genius with the SUG Chairperson to solicit volunteers. Attendance on the day of the event is required.

Room Parent Coordinator

Chair: Valerie Roska

We have two classroom parties during the school year that is provided by the PTA.

Details:  The chairperson coordinates classroom parents and advises them on planning the two class parties. There is one training meeting in October to explain about time, budget and ideas. Meeting for the Valentine’s Party is not necessary, but sending a reminder is helpful.

Staff Appreciation

Chair: Rachael Haleman

We provide dinners or lunches at our conference. We also provide cookies during holiday seasons.

Details:  Choose the menu. (We have done salad bars and sandwich bars in the past). Talk to SUG chairperson to send out volunteer requests. On the day of the event, come to school and coordinate and set up food for teachers and staff. Paper plates, forks, spoons and napkins are all stored in the PTA closet.

Volunteer Coordinator:


PTA distributes flyers at the beginning of the school year. Chairperson is to collect and coordinate the info that is returned from parents.

Details:  Once flyers are collected, insert each parent’s info into the PTA Gmail account so there will be a group list for SUG chairperson when she/he sends out volunteer requests. This position is naturally the busiest at the beginning of the school year.


Chair: Rachael Martinez

We create a colorful memory book for your child. It encompasses activities, field trips and playtime here at Boeckman

Details:  The Chairperson takes pictures as well as collects other pictures from parents and teachers for the yearbook. They select the theme, organize the pictures and create the page layouts.